ExampleĪs part of the team action plan you are given specific tasks to complete. The suggestions are not necessarily bad tasks, but you must keep the balance between these and those that are important. The points raised during the interruptions often feel important, but are often not linked to the end goal. This could include interruptions from others. If an action is urgent but not important it requires immediate attention (urgent) but is not essential in order to fulfil the end goal (not important). Careful planning and organisation can help with these types of tasks as you build in a contingency, eg everyone is confident with the session content and so the redistribution of tasks isn’t a problem. It is also important, as you must each know what to do in order for the session to be a success. This task is urgent, as your coaching session is due to start soon. You will need to amend the plan and redistribute the roles amongst the team. It is your first day coaching year 7 and a member of your team is ill. If an action is both urgent and important, it will require immediate attention (urgent) and will be essential in order to fulfil the end goal (important). However, ensuring that the risk assessment is completed is not urgent unless you find that you haven't finished it in enough time for the team to move on with other tasks. This is important as it allows the team to identify the potential problems that could arise. ExampleĪs part of the team action plan you are given the task of completing the risk assessment. When completing the Community challenge most tasks will be important, and will only become urgent if you fall behind with personal deadlines. These are actions that have no immediate deadline (not urgent) but are essential in order to complete the end goal (important). The Eisenhower matrix shows that whether an action is important or urgent will influence when it should be done and who could complete it. The key to good time management is to be able to tell the difference between the words urgent and important.
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